All you need to know to prepare your metadata for submission into Europeana
EUROPEANA CONTENT STRATEGY
Europeana’s long-term goal is to “get the right content to the right user at the right time”. Its Content Strategy drives the development and management of the content accessible via Europeana Collections and the Europeana APIs in pursuit of this goal.
EUROPEANA RIGHTS STATEMENT
Europeana's Data Exchange Agreement requires that data providers apply a rights statement for all digital objects described in their metadata. The rights that apply to the digital object will also apply to the previews used in the Europeana portal. This rights statement is stored in the 'edm:rights' field of the Europeana Data Model (EDM).
Rights statements are encoded as URLs referring to webpages that contain information about the applicable rights. The webpages inform the user about the terms under which the digital object and the corresponding preview can be used. [Europeana Pro website]
Providing rights information is essential because users need to know how to access and use the objects you share.
Available rights statements
The Public Domain Mark (PDM)
No Copyright - non commercial re-use only (NoC-NC)
No Copyright - Other Known Legal Restriction (NoC-OKLR)
The Creative Commons CC0 1.0 Universal Public Domain Dedication (CC0)
Creative Commons - Attribution (BY)
Creative Commons - Attribution, ShareAlike (BY-SA)
Creative Commons - Attribution, No Derivatives (BY-ND)
Creative Commons - Attribution, Non-Commercial (BY-NC)
Creative Commons - Attribution, Non-Commercial, ShareAlike (BY-NC-SA)
Creative Commons - Attribution, Non-Commercial, No Derivatives (BY-NC-ND)
In Copyright (InC)
In Copyright - Educational Use Permitted (InC-EDU)
In Copyright - EU Orphan Work (InC-EU-OW)
Copyright Not Evaluated (CNE)
EUROPEANA PUBLISHING FRAMEWORK
Europeana is evolving. Technology is ever improving. The future Europeana offers the inspired, creative or entrepreneurial the ability to take what our data partners provide and use it. For innovation. For education. For research. For business. For personal enjoyment.
The cultural heritage collections held in Europeana have to be viewed, shared, used and re-used wherever and whenever possible.
The Publishing Framework clarifies the relationship between Europeana and the data partners. It clearly outlines what we will do for the institutions depending on the content and metadata you decide to make available.
EUROPEANA PUBLISHING GUIDE
The Europeana Publishing Guide outlines the criteria for submission of metadata to Europeana. Europeana will work with the content providers to make sure that the datasets meet the publication criteria. Because good data gives audiences a better experience and a greater connection with the collections.
To accommodate new developments, all acceptance criteria will be reviewed quarterly and new criteria may be added where necessary. Partners will be notified of any new versions of the Europeana Publishing Guide.
Pay attention just to some statements that are important for the publication of the remaining records:
- Datasets are prioritised for publication if the edm:rights in the majority of the metadata of the dataset is PDM, CC0, OOC-NC, CC BY, CC BY-SA, CC BY-ND, CC BY-NC, CC BY-NC-SA, CC BY-NC-ND.
- Datasets are prioritised for publication if the edm:isShownBy in the majority of the metadata of the dataset is a direct link to the digital object.
- Every metadata record describing a text object (e.g. book, manuscript, letter) must have the language of the document in the metadata (dc:language) (some providers forget this issue!).
- Europeana accepts new datasets only if they have a direct link to the digital object.
EUROPEANA MEDIA POLICY
The Europeana media policy reflects the requirements for the media files which are linked to from the provided metadata.
Following these requirements will allow Europeana to:
- Generate thumbnail (preview) images based on media files, and show these images as part of the search results to help users find what they are looking for.
- Extract technical metadata from media files (e.g. mime-type, image size, colour) to allow for a richer search experience and to power functionalities such as enlarging and downloading images and other media.